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HR, Benefits, And Payroll Requirements For A Deceased Employee

hr-benefits-and-payroll-requirements-for-a-deceased-employee
Webinar: ID# 1023393
Recorded On-Demand
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About This Course:
When a company loses a member of its workforce it can be a tough time for both the family and the team. And while employers are concerned for the family, they must consider final wages, tax implications, legal documentation, and state laws governing final payments.

For instance, what would you do if the wife of a deceased employee requested the final funds be paid to her directly? Under some circumstances doing so might require you to pay them out a second time. Try explaining that to your boss!

This audio conference will give you the tools to handle this and other difficult situations when employees are deceased - all while protecting your company at the same time.

What You'll Learn:

This training session gives you the tools to help you make sure that final payments are made in compliance with state and federal laws. By attending this training session you will learn:

  • Tax implications, legal documentation, and state laws that needs to be considered when making final payments - and the pitfalls to watch out for
  • To whom final payments can be made
  • How to handle special payments such as stock and deferred comp
  • Tips on how to put a policy in place for deceased employee payments
  • Options to avoid having to pay duplicate earnings
  • How to avoid penalties
  • Tax withholding and reporting requirements

Top FAQs

In business since the mid-1990's, we have over 25 years of experience delivering high-quality training content via seminar, webinar, online, and other formats. Each of our courses are delivered by an industry expert who will share his or her years of experience to help you be in compliance, smarter, and more productive, and almost all offer SHRM and HRCI credits.
The answer to when should the last pay check be given is "it depends". Most states have laws mandating how soon a departing employee must receive his or her last pay check. In some, the final paycheck must be given at the time of termination; in others, employers have more flexibility with regard to the timeliness of giving the last pay check.
The final paycheck should contain the employee's regular wages from the most recent pay period, plus other types of compensation such as commissions, bonuses, and accrued sick and vacation pay. Employers can withhold money from the employee's last paycheck if the employee owes your organization.
While many payroll-related regulations are federally-governed, there also are many state requirements, including those for handling garnishment, final paychecks, and unclaimed paychecks. Each state's requirements differ in the details, so be sure to check your state's requirements by clicking the applicable link(s) at the bottom of this page.
In addition to ensuring that employees are paid correctly and on time, "Payroll" has numerous time and reporting requirements. The primary payroll areas include paychecks, reporting, operations, and management.
Various states have requirements re how - and when - an employer must pay final wages. For instance, many states allow employers to pay final wages via direct deposit if an employee previously authorized direct deposit for wages, but these states often have rules regarding the timing of such payments. As such, definitely check your state's requirements.
Depending on the individual state's rules, the final paycheck can be paid via check, direct deposit (if an employee previously authorized direct deposit for wages), payroll paycard, or mailed.
Generally speaking, an employer might be able to deduct the cost of the equipment from the final pay of non-exempt employees, but employers cannot withhold a terminated employee's paycheck until equipment is returned.
Payroll Administrators must be able to:
  • Properly "classify" workers
  • Apply the various exemptions
  • Calculate gross pay and properly make deductions
  • Correctly identify, pay, and withhold taxes for employees
  • Administer deferred compensation, cafeteria plan, sick pay, and other compensation
  • Handle stock options, expense reimbursements, relocation, and other "expenses"
  • Follow the proper policies, procedures, and documentation requirements for garnishments and levies
  • Properly complete and file all required reporting requirements
  • Correctly complete year-end requirements and establish year-beginning requirements
  • Implement and maintain fraud, audit, disaster recovery, and record retention processes and procedures
Payroll is much more than just handing out paychecks, and includes a variety of responsibilities such as handling garnishments, travel pay, multi-state taxation, unclaimed paychecks, and much more in a timely and accurate fashion.
The answer to when should the last pay check be given is 'it depends'. Most states have laws mandating how soon a departing employee must receive his or her last pay check. In some, the final paycheck must be given at the time of termination; in others, employers have more flexibility with regard to the timeliness of giving the last pay check.
Continuing Education Credits:

Click the 'Credits' tab above for information on PHR/SPHR, PDCs, and other CE credits offered by taking this course.
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HR, Benefits, And Payroll Requirements For A Deceased Employee
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