Electronic HR Records: Compliance & Best Practices Workshop
|Date / Time:
If you thought the "paperless office" would make your job easier, think again. Keeping up with electronic records as well as paper documentation has actually made your job twice as complex … and twice as legally dangerous.
Many new HR laws and regulations carry stringent rules on electronic records – and stiff penalties for noncompliance. And you can be sure that a savvy plaintiff's attorney will pounce on any electronic sins of commission OR omission.
Employers across the country are scrambling to decipher the legal rules for filing … retaining … protecting … and destroying their e-records. And each decision seems to lead to another question (Must I keep hard copies, too? Do the ""separate files" rules also apply to electronic personnel records? Is "delete" the same as "destroy"?).
Join us and we will examine today's (and tomorrow's) electronic record-keeping issues, providing practical advice on communicating your policies to managers.
Electronic HR Records: Compliance &Best Practices Workshop will cover:
- Record Retention: What, Where, and For How Long?
- How electronic retention rules differ from paper standards
- How to know when it's safe to scan a document and dump the paper original
- Retention policy changes needed due to Lilly Ledbetter Fair Pay Act requirements
- The best methods for keeping records safe and secure
- Electronic I-9s: How to comply with the strict new federal rules on completing, signing and retaining
- The four steps you must include in your electronic I-9 program
- Enforceable Agreements: What's Legal in the E-world
- Legal requirements when allowing individuals to complete applications online
- What counts as a "legal" electronic signature
- When can you change company policies via email?
- The key steps to an effective electronic records management system
- E-Discovery and Information Management
- Which records you must be prepared to produce if hit with a legal complaint
- What's a "litigation hold" and when are you required to apply it to your electronic records disposal?
- The safest way to dispose of electronic HR records – and the questions to ask yourself before you do so
- How little-known Federal Rules of Civil Procedure should alter your policy for storing and deleting company emails
These days, 70% of corporate records are stored electronically. Those electronic records can be your best legal friend … or your worst enemy.
When it comes to electronic records, mistakes are easy to make – and very expensive to undo. To find out how to avoid the legal pitfalls in electronic document collection, storage, retention and disposal, sign up for Electronic HR Records: Compliance &Best Practices Workshop today!
Cannot Attend The Live Presentation?
This presentation is also available in a recorded format, in CD version, as shown in the pricing options below.
|About Webcasts / Audio Conferences / Podcasts:|
Webcasts, audio conferences, and podcasts are presentations that you
attend via the Internet, phone, or mobile device at a specified date and time for "live" versions, or at your convenience for "recorded" and "On-Demand" versions.
versions are interactive, meaning that participants can ask questions in real time, plus are a very cost-effective form of training because 1) you receive fast, convenient learning without
any out-of-office time; 2) you can invite as many colleagues as you'd like to listen in on a single phone line; 3) you incur no travel expenses; and 4) you and your colleagues are back
at work immediately after the session ends!
And though with recorded versions you do lose the ability to ask questions, you gain the ability to hear the presentation numerous
times and to share it with others in your office.
Handout materials and the phone number for live presentations are made available to you prior to the event via email from the
presenter and from the "MyAccount" link on the menu bar. Copies of the presentations are included with recorded versions.
|Licenses / Designations / Educational Credits:||PHR / SPHR Re-Certification Credits|
All US States: 1.25
|About The Provider:
||The HR Specialist family of products helps HR professionals quickly resolve their daily challenges. From state-specific employment law to compensation and benefits, our experts give you the HR advice you need to know.
Whether you're new to HR or an experienced pro - a department of one or 10 - you can trust the practical, plain-English advice from HR Specialist. We'll save you time and headaches by focusing on what you need to know, when you need to know it. That makes you the HR expert your company can rely on and gets you the recognition you deserve.
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