Now that President Obama has secured his re-election, the countdown to the federal government’s individual health-care mandate, which goes into effect in 2014, is on. It’s imperative for organizations to take the early part of 2013 to get their employee benefits’ house in order ahead of the January 1, 2014 compliance deadline.
For employers with 50 or more full-time-equivalent employees that means deciding if they’ll play or pay under ACA provisions. It’s unclear whether smaller employers - those with fewer than 50 full-time employees - will be impacted by the ACA, but they may feel saddled with the decision of whether to cut health-care benefits altogether or whether they should change the shape of their offerings for 2014 and beyond.
And then there are cafeteria plans and wellness programs that are also looming concerns for employers of all sizes under the ACA.
With new regulations on the horizon and the need to balance costs while continuing to offer competitive employee benefits, it’s crucial for you to have a solid foundation in place for employee benefits ahead of the 2014 compliance deadline.
Participate in this interactive extended webinar, and you′ll learn:
- Your short-term obligations for play or pay
- Keys to formulating a successful long-term strategy for addressing play or pay and recent safe harbor guidance
- Common missteps to avoid when designing and administering cafeteria plans
- How to create an effective wellness program that won’t create unexpected legal landmines under federal law
- Best practices for negotiating with vendors to get the best deals on benefit offerings
- And much, much more
Boot Camp Schedule- (All times below are Eastern – please adjust for your time zone.)
Session 1: 11:00 a.m.–11:15 a.m. The Patient Protection and Affordable Care Act: A Quick Primer on Health-Care Reform Deadlines and Recent Guidance (Ashley Gillihan)
- Key effective health-care reform deadlines and the implementation timeline
- The latest health-care reform regulatory guidance from the Department of Health and Human Services, the Department of Labor, and the Internal Revenue Service
Session 2: 11:15 a.m.-12:30 p.m Play or Pay Under the Affordable Care Act: Short-Term Obligations and Long-Term Strategy (Ashley Gillihan)-
- The rules of the play-or-pay game
- Excise taxes your organization will be subjected to if you don’t pay up by offering adequate coverage
- The play-or-pay questions every employer should ask before taking steps to terminate health care coverage
- What’s involved with meeting the qualified health plan design requirements under the ACA
- A brief discussion of the new safe harbor rules so participants will have a better understanding of who constitutes a “FTE” (full-time employee)
Lunch: 12:30 p.m.-1:00 p.m.
Session 3: 1:00 p.m.-2:15 p.m. Cafeteria Plans: Employer Compliance Strategies for POP, FSAs, and HSAs Ahead of ACA’s Full Implementation (Callan Carter)
- Plan design options to consider, including FSAs and health savings account contributions
- Why offering cafeteria plans may make the most sense for your organization and how to initiate one
- The ACA’s limits on healthcare FSAs, effective 2013
- Whether your health FSA will have to pay a separate Patient-Centered Outcomes Research Trust Fee
- When COBRA applies to a health FSA
- Whether high deductible health plans with HSAs will survive the ACA
- The most common compliance mistakes when implementing cafeteria plans generally and FSAs specifically - and how to avoid them
- The advantages and disadvantages of an FSA
- Tips on how to communicate cafeteria plan benefits to your workforce to increase participation
Break: 2:15 p.m.-2:30 p.m.
Session 4: 2:30 p.m.-3:45 p.m. Wellness: How to Ensure that Wellness Offerings Don’t Legally Ensnare Your Organization in ACA, ADA, COBRA, ERISA, and HIPAA Traps (Mark Jones)
- How the ACA will change your existing wellness program in 2014
- Common legal mistakes employers tend to make with their wellness programs
- How wellness financial incentives can lead to legal trouble for employers, and how the ACA has changed this calculus
- What types of health targets are effective, and how employers can accommodate individuals who may difficulty reaching those targets
- When HIPAA privacy rules apply, and how they affect your ability to collect and process employee information at various stages of your wellness program
- How to protect sensitive information shared by employees relating to family medical history
- How to avoid COBRA′s bite when designing your wellness program
- The ADA’s effect on your wellness program design in light of recent litigation
- Legal pitfalls and solutions associated with smoking-cessation and weight management programs
Session 5: 3:45 p.m.-4:45 p.m Employee Benefits: Cost Control and Cuts—Proven Strategies for Analyzing, Comparing, Managing, and Reducing Employee Benefit Expenses in the Post-ACA World (Robert Fredericks )
- How to audit your existing benefits and find the proper benchmarks to see how you stack up against other employers these days
- Best practices for shopping around to identify the best benefits vendors to fit your needs - and, when you find them, how to negotiate the best deals
- How to communicate changes in your fringe benefits to employees without alienating them
- Which fringe benefits could actually help you rein in HR costs this year and beyond
- How to involve your employees in managing their fringe benefits expenses and making decisions about potential cutbacks
- What types of non-financial benefits you should consider adding in your workplace
About Your Speakers:
Attorney Callan Carter is a partner in the San Francisco office of Fisher &Phillips LLP and a member of the firm’s Employee Benefits Practice Group. Ms. Carter has practiced employee benefits law since 1997, advising clients on plan design, drafting, implementation and termination of qualified retirement plans, health and welfare plans, fringe benefit programs, and non-qualified deferred compensation arrangements. She advises clients on complex application of qualified and welfare plan non-discrimination rules, IRS and DOL correction programs, prohibited transactions, fiduciary issues, determination letters, controlled group determinations, and benefits issues in mergers and acquisitions.
Robert A. Fredericks, CEBS, CFP, is president and founder of Fredericks Benefits, a highly regarded employee benefits advisory firm and brokerage based in Redlands, California, and is a partner of United Benefits Advisors with 145 independent agency partners around the United States. His firm provides leadership solutions in employee benefits, insurance, and financial services to clients around the country. A Certified Employee Benefits Specialist (CEBS) and a Certified Financial Planner (CFP), Fredericks is past president of the Inland Empire Association of Health Underwriters and a past board member of the California Association Health Underwriters. He is a graduate of the University of Southern California.
Attorney Ashley Gillihan is counsel in the Atlanta office of Alston &Bird and a member of the firm′s Employee Benefits and Executive Compensation and ERISA Litigation Groups. Mr. Gillihan focuses his practice exclusively on health and welfare employee benefit compliance and litigation issues for employers, health plan administrators, and other health and welfare benefit plan service providers. He also has extensive experience assisting financial institutions and insurance companies who serve as Health Savings Account trustees or custodians.
Attorney Mark Jonesis a partner in the Los Angeles office of Pillsbury Winthrop Shaw Pittman, LLP. He focuses his practice on health and retirementplans and equity compensation arrangements for domestic and international clients. He advises employers on the full range of healthcare and medical benefits in the workplace, from drafting agreements and plan amendments to managing wellness programs, flexible benefit plans, and health reimbursement arrangements to negotiating service agreements and DOL audits. He earned his law degree from Stanford University.
Cannot Attend The Live Presentation?
This presentation is also available in a recorded format, in CD version, as shown in the pricing options below.
|About Webcasts / Audio Conferences / Podcasts:|
Webcasts, audio conferences, and podcasts are presentations that you
attend via the Internet, phone, or mobile device at a specified date and time for "live" versions, or at your convenience for "recorded" and "On-Demand" versions.
versions are interactive, meaning that participants can ask questions in real time, plus are a very cost-effective form of training because 1) you receive fast, convenient learning without
any out-of-office time; 2) you can invite as many colleagues as you'd like to listen in on a single phone line; 3) you incur no travel expenses; and 4) you and your colleagues are back
at work immediately after the session ends!
And though with recorded versions you do lose the ability to ask questions, you gain the ability to hear the presentation numerous
times and to share it with others in your office.
Handout materials and the phone number for live presentations are made available to you prior to the event via email from the
presenter and from the "MyAccount" link on the menu bar. Copies of the presentations are included with recorded versions.