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Course/Product Description
Title:

HR Recordkeeping In California: What To Keep, What To Toss, And How To Use Your Records As A Legal Defense

SKU:WC-1025069
Date / Time: Recorded
Format: Webinar
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Description:

Paper and digital records generally can be a nightmare for HR to manage. And in California, keeping track of what must be generated, kept (and for how long), and deleted is quite frankly an ongoing learning process.

For instance, under the California Fair Pay Act (AB 1513), which became effective in 2016, there are a few non-negotiable records that many employers must generate and maintain regarding requirements for a separate hourly wage for “nonproductive” time worked by piece-rate employees, and separate payment for rest and recovery periods to those employees.

It’s recommended that employers develop a records-generating and recordkeeping practice that provides the factual basis for a defense in case of legal action brought under the Fair Pay Act. Just how specific it needs to be depends on each employer’s individual circumstances.

HR professionals here in California also need to know what can be shared, what must absolutely not be shared, and how all that information can be protected.

Even with old-school hard copy records, it’s vital to know the limits on what you can keep and what you can shred. Knowing what to keep in case of possible civil penalties or litigation and knowing when you must legally destroy certain records, especially with new laws affecting pay and personnel policy, can be like walking a tightrope.

Join us for an in-depth webinar for clear guidelines on California HR recordkeeping do’s and don’ts so you can avoid any legal missteps with your employee records. You’ll learn what your records should show and how to use your HR records as a legal defense if employment related claims arise against the organization.

You’ll learn:

  • Which documents and records you must continue to keep on file, and for how long under state and federal law
  • How to untangle when California law requirements for keeping records supersede the federal requirements
  • Why keeping everything is almost as dangerous as keeping nothing
  • How to determine if your existing document creation, storage, retention, and destruction policies are up-to-date according to California law
  • When and how to shred hard copies or destroy electronic documents—such as for terminated employees
  • What exactly constitutes a e-record, including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more
  • When your legal duty to preserve records is triggered
  • What records you should keep even though you are not required to
  • And much more!
About Your Presenter:

Miranda Watkins, Esq.
Associate
Fisher Phillips LLP

Miranda Watkins is an associate in Fisher Phillips LLP’s San Diego office. Her practice includes counseling and defending employers in all areas of labor and employment law. Before joining Fisher Phillips, Ms. Watkins worked as an associate attorney for a national law firm, focusing on employment and general civil litigation matters.

Cannot Attend The Live Presentation?

This presentation is also available in a recorded format, in On-Demand version, as shown in the pricing options below.

About Webcasts / Audio Conferences / Podcasts:

Webcasts, audio conferences, and podcasts are presentations that you attend via the Internet, phone, or mobile device at a specified date and time for "live" versions, or at your convenience for "recorded" and "On-Demand" versions.

The live versions are interactive, meaning that participants can ask questions in real time, plus are a very cost-effective form of training because 1) you receive fast, convenient learning without any out-of-office time; 2) you can invite as many colleagues as you'd like to listen in on a single phone line; 3) you incur no travel expenses; and 4) you and your colleagues are back at work immediately after the session ends!

And though with recorded versions you do lose the ability to ask questions, you gain the ability to hear the presentation numerous times and to share it with others in your office.

Handout materials and the phone number for live presentations are made available to you prior to the event via email from the presenter and from the "MyAccount" link on the menu bar. Copies of the presentations are included with recorded versions.

Licenses / Designations / Educational Credits:PHR/SPHR
All US States: 1.5
About The Provider: BLR® is the leader in helping organizations, and their employees, reduce safety, environmental and employment compliance-related legal exposure, stay on the right side of law, and achieve their full potential. We offer best-in-class compliance product and services that includes news, information & analysis, best practice guidance, employee training and turn-key tools delivered in a wide range of formats from online applications, live events and websites to books, CD's, Video, Posters and newsletters geared to all sized organizations and industries.
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Keywords For This Course:

Recordkeeping, HR, human resources, documentation, document preservation, duty to preserve, HR and shredding, I-9, W-9, HIPAA, Facebook and HR, recordkeeping systems, California, Miranda Watkins, Fisher Phillips, California HR, California employees, BLR, HRHero, Thompson, webinar, HR Recordkeeping in California What to Keep What to Toss and How to Use Your Records as a Legal Defense

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