Document Retention And Destruction: What HR Professionals Must Know

Webinar: ID# 1030983
Recorded CD or On-Demand
About This Course:
Many employers lack a document management policy altogether, resulting in inconsistent document retention and destruction, a surefire path to litigation and spoliation claims, and little to no reliable protection for confidential information.

Another substantial number of employers rely on generic policies whose sources are unknown, are from a different industry, or rely on a different state's laws, just to cite a few of a myriad of problems with generic policies.

The enormity of creating a model policy unique to a specific employer creates a psychological barrier that hinders the development and implementation of a much needed document management policy.

This webinar will help you learn the legal requirements for document management policies and understand how to implement the practical considerations unique to their respective companies. Best practices will be emphasized, especially litigation avoidance and satisfying legal requirements. You should be able to begin implementing the principles learned from this course immediately.


Successful Policies and Schedules
  • The Necessity of Document Management
  • Maximum and Minimum Periods
  • State and Federal Law
  • Statutes of Limitations
  • Legal Holds
  • Practical Considerations
Traps for the Unwary
  • Internet Sources and Generic Policies
  • Mishandling Drafts
  • Duplicate Entries
  • Backups and Software
Identifying HR Records
  • The Employee File
  • Payroll Records
  • Benefit Records
  • Other Records Unique to HR
  • Disciplinary Actions
  • Investigation Materials
  • Performance Evaluations
  • Termination Documents
  • Personally Identifiable Information
  • Other Privacy Issues
  • Company Confidential Information and Trade Secrets
Storage and Destruction
  • Safeguarding Records
  • The Cloud
  • Destroying Documents
About The Presenter

Karen A. Monsen
  • Attorney in the law firm of King & Sommer, PLLC
  • Practice areas include employment law, commercial litigation, technology contracts, and intellectual property with an emphasis on electronic discovery, forensic investigations, cybersecurity, and document retention and destruction implementation
  • Recognized as a San Antonio Business Journal Outstanding Lawyer in Labor and Employment in part based on her work in cybersecurity and forensic investigations of employee wrongdoing, obtaining numerous court orders to protect employer interests
  • Conducts frequent seminars and workshops on e-discovery, employment law, and document retention, including for example, Employee Document Retention and Destruction Policies and Strategies, Right to Work Laws in Texas, Electronic Record Retention: Mistakes HR Professionals Can Avoid, Privacy, Social Media, and Technology Issues, Keep Calm and E-Discover On, and How Has the Supreme Court Changed Employment Practices?
  • Wrote articles related to the areas of employment law and major contributor to E-Discovery textbook published by the State Bar of Texas; Employment Law Issues When Buying and Selling A Business in Uncertain Times; When First Amendment Rights Collide, San Antonio Lawyer
  • Vice president of Programs for the San Antonio chapter of ARMA
Document Retention And Destruction: What HR Professionals Must Know
Available on CD or On-Demand formats
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