Course Details

E-Recordkeeping Essentials For Employers: Practical Tips For Avoiding Costly Mistakes

Webinar: ID# 1023479
Recorded On-Demand
About This Course:
Consider the sheer volume of your electronically stored employment agreements, employee data, healthcare information, payroll figures, and day-to-day management items. Although electronic recordkeeping saves a lot of paper and ink, it can prevent serious challenges for HR.

Consider the sheer volume of electronically stored employment agreements, employee data, healthcare information, payroll figures and more. Then consider that you have to ensure all of those documents were properly collected and stored for accessibility.

There is also the question of the admissibility of an electronic document in case of legal proceedings brought by employees against your company, and whether electronic records will satisfy state and federal recordkeeping and inspection requirements under employment laws.

In addition, there are security and confidentiality considerations. In the social media age, it’s all too easy to accidentally share confidential, or even highly personal, information about the company or employees. That’s even more possible with bring-your-own-device (BYOD) policies. HR professionals need to know what can be shared, what must absolutely not be shared, and how all information can be protected.

Join us for an up-to-date briefing on the laws surrounding HR electronic recordkeeping. You’ll gain clarity on what to keep as an electronic record, what must be deleted, and how to ensure compliance with the state and federal laws surrounding recordkeeping.

Learning Objectives
  • Documents and records you must keep on file, and for how long
  • Why keeping everything is almost as dangerous as keeping nothing
  • How to make the transition from paper to electronic files
  • Answers to questions such as:
  • Can we be completely electronic and still be compliant?
  • What are the logistical challenges to going paperless?
  • How can we master those logistical challenges by following established industry best practices?
  • What exactly constitutes a e-record, including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more
  • When and how to destroy electronic documents
  • When your legal duty to preserve records is triggered
  • Technology you should be prepared to sift through when the preservation duty arises
  • And much more!
About Your Presenter:

Todd Alan Ewan, Esq.Todd Alan Ewan, Esq.
Fisher Phillips, LLP

Todd Ewan is a partner in Fisher Phillips’ Philadelphia office. His practice focuses on defending employment related claims in federal, state, and administrative venues, as well as advising clients on statutory compliance issues. He is routinely involved in cases in which discrimination based on race, gender, age, disability, national origin, and/or religion have been alleged, as well as cases in which former employees have claimed sexual harassment, breach of employment contract, defamation, and wrongful termination. Additionally, Mr. Ewan provides training and guidance to employers with respect to complying with employment statutes including the Age Discrimination in Employment Act, the Americans with Disabilities Act, Title VII, the Family and Medical Leave Act, and the Fair Labor Standards Act. Clients also ask him to prepare employee handbooks, personnel policies and procedures, employee contracts and separation agreements, and to provide seminars to employees regarding statutes and/or policies with which they need to be familiar. Todd frequently speaks about topics related to labor and employment laws. He was recognized in Pennsylvania Super Lawyers – Rising Stars in 2006 and 2007.
E-Recordkeeping Essentials For Employers: Practical Tips For Avoiding Costly Mistakes
or via On-Demand
Course Details
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