Hard Copy And Electronic HR Recordkeeping Management: Compliant Retention, Storage, And Destruction Practices

Webinar: ID# 1025088
Recorded On-Demand
About This Course:
By its very nature, HR is records-driven. This can lead to countless questions, particularly as the digital evolution continues, such as:
  • What records do I need to keep and for how long?
  • Are there some records I must retain hard copies of?
  • Do I need a hard-copy backup of a record I have elsewhere in electronic form?
  • How can I be sure I have what we need if we ever get sued?
  • What goes in an employee’s personnel file, and what gets stored elsewhere?
  • How do I keep track of the files managers make for their own purposes and keep at their desks?
  • What safeguards do I need to take to make sure both our electronic and hard-copy records remain confidential?
In this cloud-based, share-everything era, it’s all too easy to broadcast, whether accidentally or deliberately, confidential or proprietary information about your company or employees that should never be shared.

As an HR professional, you must know how to safeguard, retain, and appropriately dispose of the important information that you’ve been entrusted with, both for the sake of your employees and the sake of your company. Don’t take any chances with this crucial responsibility.

Join us when attorney Todd Ewan will cover the latest HR recordkeeping do’s and don’ts and discuss the legal, practical, and logistical aspects of hard and electronic records management.

You’ll learn:
  • Which documents and records you must keep on file, and for how long and which federal laws apply
  • Why keeping everything is almost as dangerous as keeping nothing
  • What exactly constitutes an e-record, including examples of digital data
  • When and how to shred hard copies or destroy electronic documents
  • When your legal duty to preserve records is triggered
  • What records you should keep even though you are not technically required to
  • And much more!
About Your Presenter:

Todd Alan Ewan, Esq.
Fisher Phillips LLP

Attorney Todd Ewan is a partner in Fisher Phillips’ Philadelphia office. His practice focuses on defending employment related claims in federal, state, and administrative venues, as well as advising clients on statutory compliance issues. He is routinely involved in cases in which discrimination based on race, gender, age, disability, national origin, and or religion have been alleged, as well as cases in which former employees have claimed sexual harassment, breach of employment contract, defamation, and wrongful termination. Additionally, Mr. Ewan provides training and guidance to employers with respect to complying with employment statutes including the Age Discrimination in Employment Act, the Americans with Disabilities Act, Title VII, the Family and Medical Leave Act, and the Fair Labor Standards Act. Clients also ask him to prepare employee handbooks, personnel policies and procedures, employee contracts and separation agreements, and to provide seminars to employees regarding statutes and/or policies with which they need to be familiar. Mr. Ewan frequently speaks about topics related to labor and employment laws. He was recognized in Pennsylvania Super Lawyers Rising Stars in 2006 and 2007.
Hard Copy And Electronic HR Recordkeeping Management: Compliant Retention, Storage, And Destruction Practices
Available or On-Demand format
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