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Creating a Payroll Manual: Putting Your Procedures Into Writing

Date: Recorded
In today's litigious environment, it is a good time to audit and update your company's payroll procedures and manual.

This topic is intended to provide you with information on how to put together a payroll procedures manual. Cover what goes into a payroll procedures manual, how to conduct an internal payroll audit, how to document payroll procedures, drafting payroll policies, and how to address employee complaints about their paycheck and dealing with DOL investigations.

Agenda

Items to Consider Including in a Payroll Procedures Manual
  • Affordable Care Act Calculations
  • I-9 and E-Verify Procedures
  • W-4s and W-9s
  • Payroll Practices
  • Code of Conduct
  • Integrity and Compliance
  • Audits
  • Record Retention
  • Compliance With Wage and Hour Rules
  • Travel Time
  • Review of Timecards or Time Records
  • New Hire Reporting
  • W-9 Form for Individual Employees
  • EEO-1 and Vets 100 Reports
  • Affirmative Action Requirements, If Applicable
  • Safety and Security Procedures
Handling Complaints by Employees
  • Paycheck Audits
  • Other Types of Complaints
Responding to Government Inquiries
  • Handling SSN No Match Letters
  • Handling Third-Party Inquiries About Identity Issues
About The Presenter

Julie A. Pace
  • Partner in The Cavanagh Law Firm
  • Practice is concentrated in the fields of employment, health care, construction, litigation, I-9s, E-Verify, human resources, EEOC, and DOL training and investigations
  • Fellow of the Litigation Counsel of America and Arizona’s Finest Lawyers
  • Contributing writer to Legal Briefs on Immigration Reform from 25 of the Top Legal Minds in the Country
  • Frequent speaker and writer on a variety of employment, OSHA, drug and alcohol, disciplining and terminating employees, I-9, respect at work and anti-harassment topics
  • Co-editor of three books on human resources and employment law, and I-9 and E-Verify published by the Arizona Chamber of Commerce and Industry
  • Recipient of Arizona Business Magazine’s 2008 Centers of Influence Award, which recognizes the 10 leading attorneys, accountants and bankers in Arizona
  • Served as co-chair of the Arizona Chamber of Commerce Immigration Taskforce Committee
  • J.D. degree, cum laude, Arizona State University; B.S. degree in business administration, magna cum laude, Arizona State University
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Creating a Payroll Manual: Putting Your Procedures Into Writing
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