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Employee Health And Wellness: Legal Workplace Wellness Initiatives To Help Cut Health Care Costs And Productivity Loss

Date: Recorded
February is American Heart Month, so it’s a great time to commit to healthy lifestyle changes and to encourage your employees to do the same.

You can encourage employees to participate in a wellness program, reduce health insurance costs for those who do participate, and/or set aside time during the workday for employees to participate. In addition, employers are allowed to offer other incentives, including financial (gift cards, insurance premium discounts, or additional time off).

But you need to tread carefully to make sure you don’t run afoul of the Americans with Disabilities Act (ADA) or the nondiscrimination rules of the Health Insurance Portability and Accountability Act (HIPAA).

There are also legal considerations to be aware of under the Genetic Information Nondiscrimination Act (GINA), the Employee Retirement Income Security Act (ERISA), and the Affordable Care Act (ACA).

How can you ensure that you’re creating a healthy, productive culture in the workplace, without running afoul of applicable laws?

Join us to find out. Dr. Judd Allen, president of the Human Resources Institute, and benefits attorney Callan G. Carter will offer valuable insights on health and wellness in the workplace to ensure that your program is both effective and legally compliant.

Learning Objectives:
  • The various benefits of implementing an employee wellness program, including financial, morale-related, and more
  • Ways to model healthy lifestyle choices for the workplace
  • How to implement programs and incentives that encourage healthy habits without creating legal risks for your company under the ADA, GINA, and other federal employment laws
  • What a climate of support for a healthy workplace culture looks like
  • Examples of training and information around health issues to share with your employees
  • How to offer incentives or on-site programs that promote health
  • Common legal missteps under the ADA, GINA, HIPAA, and ERISA—and how to avoid those legal pitfalls
  • How to tell if your voluntary wellness programs are truly voluntary
  • Best practices for ensuring compliance under the ACA—and possible wellness-related changes to the ACA that could be coming after Trump takes office
  • Tips for communicating your wellness programs to employees without overstepping the legal bounds
About Your Presenters:

Judd Allen, Ph.D.
President
Human Resources Institute

Judd Allen earned his Ph.D. in community psychology from New York University. In addition to serving as president of the Human Resources Institute and Wellness Culture Coaching, Mr. Allen serves on the editorial board of the American Journal of Health Promotion. Mr. Allen has authored more than 50 books, journal articles, training manuals, and software titles. His most recent books are The Cultural Analysis Toolkit, The Social Climate Toolkit, Kitchen Table Talks for Wellness, Bringing Wellness Home, Wellness Leadership and Healthy Habits, Helpful Friends. He is also the author of the Lifegain Wellness Culture Survey, the Work Climate Survey and the Personal Wellness Strengths Builder. His movie credits include With a Little Help from My Friends, Wellness Mentor Training, Wellness Leadership and Working Well. Mr. Allen also created the Wellness Connections card game, and has also developed online and classroom-style training tools for teaching others about wellness leadership, peer support, and household support.

Mr. Allen is a regular speaker at national and regional conferences. His lectures, workshops and trainings cover a variety of culture change topics, including the role of leadership in promoting wellness, how to create supportive cultural environments, and how to create a healthy social climate at work. Mr. Allen has assisted several hundred government, business and community organizations in bringing about lasting and positive culture change. He has served as a senior research analyst at Memorial Sloan-Kettering Cancer Center, on the board of directors of the National Wellness Institute and served on the Vermont Governor’s Council for Physical Fitness and Sports. He has also served on the faculties of New York University, Cornell University Medical College, Johnson State College and Nebraska Methodist College.


Callan G. Carter, Esq. Callan G. Carter, Esq.
Special Counsel
Trucker Huss

Callan G. Carter, Special Counsel at Trucker & Huss, has extensive experience in the areas of health and welfare plans, qualified plans, and deferred compensation. She focuses her practice primarily on health and welfare plans, cafeteria plans, and the effects of healthcare reform. She advises clients on plan design, prepares required documents, and assists in compliance with applicable laws, including ERISA, HIPAA, IRC, USERRA, COBRA and the ACA (as well as state and local requirements). Ms. Carter advises clients on the complex application of non-discrimination rules, prohibited transactions, fiduciary issues, controlled group determinations, and benefits issues in mergers and acquisitions. She also negotiates services contracts on behalf of her clients with insurance companies and other health and welfare plan vendors.
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Employee Health And Wellness: Legal Workplace Wellness Initiatives To Help Cut Health Care Costs And Productivity Loss
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