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Electronic Recordkeeping In California: Best Practices For E-Document Creation, Storage, Retention, And Destruction

Webinar: ID# 1022872
Recorded On-Demand
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About This Course:
The widespread use of electronic records presents a real threat to HR. It’s all too easy to accidentally share confidential, or even highly personal, information about the company or employees that should not have gotten out. That’s even more possible with bring-your-own-device (BYOD) policies.

It’s critical that HR professionals know exactly what can be shared, what absolutely must not be shared, and what they must do to protect all information.

When the lines become blurred as a result of BYOD, employers rightfully have questions about how to effectively and compliantly manage electronic communications, including emails. Just because your employees may allow certain risk-taking with sharing online doesn’t mean your organization should risk being compromised.

Join us for an in-depth webinar when attorney Usama Kahf, will examine the latest strategies for ensuring that your electronic recordkeeping practices are compliant in California. You will discover everything there is to know about e-document management and what you must do if federal or state agencies, including California’s Division of Labor Standards Enforcement or Department of Fair Employment and Housing, come knocking.

Learning Objectives
  • The legal, practical, and logistical aspects of electronic employment records management in California
  • The documents and records you must keep on file, and for how long, particularly here in California
  • Why keeping everything is almost as dangerous as keeping nothing at all
  • How to make the transition from paper to electronic files
  • What exactly constitutes a e-record, including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more
  • Techniques for assessing your data environment
  • How to determine if your existing document creation, storage, retention, and destruction policies are up to date
  • When and how to destroy electronic documents
  • When your legal duty to preserve records is triggered
  • Technology you should be prepared to sift through when the preservation duty arises
  • And much more!
About Your Presenter

Usama Kahf, Esq.
Associate
Fisher Phillips

Usama Kahf is an associate in the Irvine office of Fisher Phillips. He represents and counsels employers of all sizes in all aspects of labor and employment law, including wage and hour, harassment, discrimination, and trade secrets. He also regularly advises clients on data security and privacy, document retention, and preservation obligations under state and federal law. Mr. Kahf is a member of the firm’s Electronic Discovery Committee, where he contributes regularly in advising his colleagues and their clients on defensible, effective, and efficient preservation, collection, review, and production of electronically stored information. He regularly presents seminars and trainings on recordkeeping and data security and has co-authored a book on electronic discovery practice under the federal rules. Mr. Kahf has also been selected for inclusion in Southern California Super Lawyers “Rising Stars” every year since 2013.
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Electronic Recordkeeping In California: Best Practices For E-Document Creation, Storage, Retention, And Destruction
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