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Electronic Record Retention: Mistakes HR Professionals Can Avoid

Webinar: ID# 1022934
Recorded CD
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About This Course:
With the proliferation of electronic documents, businesses are moving away from paper document retention policies in favor of electronic systems. Transitioning to paperless systems, however, presents some unique problems, from selecting the proper electronic format to combating security and storage concerns.

This webinar helps businesses identify potential issues associated with paperless document retention systems and provides practical guidance on how to properly and effectively transition from a paper document retention system to an electronic storage platform.

Failing to have a proper document retention system can be a costly mistake and can create problems during litigation or government investigations. As such, this course is critical for employers to ensure that their retention system meets legal requirements while being secure and user-friendly.

Agenda

Overview of a Paperless Document Retention System
  • Advantages of Going Paperless
  • Common Mistakes When Transitioning to Paperless Systems
  • Central Features Needed for Every Paperless Document Retention System
  • Federal Legal Requirements for Document Retention Systems
Preservation of Paperless Documents
  • Tips for Developing a Comprehensive and Easy-To-Follow Document Retention System
  • Technological Concerns: Backing up Data Early and Often
  • Structuring the Most Appropriate Document Repository for Your Business
  • How Much Is Too Much? Defining Temporal and Size Limits on Paperless Documents
Retrieval of Paperless Documents
  • Paperless Documents During Litigation/Government Investigations
  • Email Systems With Automatic Overwrite Programs
  • Wet Signatures Versus Electronic in Litigation
Developing Issues in Paperless Systems
  • How to Identify and Address Security Concerns Associated With Paperless Document Retention Systems
  • Outsource or In-House? Advantages and Disadvantages of Using Third Party Vendors
About The Presenters

Tyler S. Laughinghouse
  • Associate with McGuireWoods, LLP
  • Practices primarily in the areas of labor and employment law and higher education law
  • In the labor and employment context, he has developed an extensive wage and hour practice, defending clients in nationwide class action lawsuits under the FLSA and state overtime laws
  • Experienced in defending employers in discrimination lawsuits, handling matters pending before the EEOC, reviewing and drafting employee applications and handbooks, and counseling employers on their obligations under various state and federal employment laws
  • J.D. degree, cum laude, Washington and Lee University School of Law; B.A. degree, University of Virginia
Rodney A. Satterwhite
  • Partner with McGuireWoods, LLP
  • Tries employment and intellectual property cases in state and federal court
  • Best Lawyers in America has recognized Rod in the areas of Employment Law and Technology Law for the last five consecutive years
  • Focuses practice on trade secret and noncompetition laws, federal employment discrimination laws and the Family and Medical Leave Act, he has litigated claims in state, federal and administrative courts, including the U.S. Courts of Appeal for the 1st, 2nd, 4th and 6th circuits
  • Advises clients on hiring and termination decisions, drafting and implementing employment policies, and guarding intellectual property through employment agreements and trade secret policies
  • Advises clients on the legal issues relating to information systems and technology in the workplace, among them issues such as e-mail, social media and Internet privacy and also helps clients develop effective solutions to the growing risks and costs associated with document retention and electronic discovery
  • J.D. degree, University of Virginia School of Law; B.A. degree, cum laude, The College of William & Mary
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Electronic Record Retention: Mistakes HR Professionals Can Avoid
Available on CD format
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