Training For Your Payroll Recordkeeping Requirements
Payroll Records: What To Keep, What To Toss
Time: 3:15 - 4:45pm Eastern
The Payroll Department creates thousands of records each year. Unfortunately, there are many agencies and a multitude of rules, regulations, and paperwork requirements to comply with. And to make matters worse, different agencies have different requirements for different records - and employers must not only comply with all of them, but keep accurate records!
With all those records around, it's tempting to have a big clean-out day. But if you destroy the wrong document, you could be destroying your career.
So...if your payroll records "desk" looks like a hurricane just blew through it, your payroll recordkeeping "system" is non-existent, or if your basement is stacked to the ceiling with payroll records, let us help you organize them in a way that inspires confidence - and compliance.What You'll Learn:
This training session covers the rules for identifying, filing, retaining, protecting, and destroying your important payroll records. By attending, you and your team will learn:
- Which records must you keep - and for how long?
- Recommended record retention processes
- Do record retention rules vary by state, and if so, how?
- How electronic retention rules differ from paper standards
- How to know when it's safe to scan a document and dump the paper original
- How and where to keep W2s, 1099s, payroll tax deposits, quarterly payroll tax returns, yearly summary reports to government agencies, and other year end forms
- How to handle special forms such as local tax forms, prevailing wage reports, government contract requirements, etc.
- Electronic I-9s: How to comply with the strict new federal rules on completing, signing and retaining
- The four steps you must include in your electronic I-9 program
- How does the Lilly Ledbetter Fair Pay Act change the retention requirements for your payroll records?
- Must payroll records be kept separate from HR records?
- How to destroy records