Need HR Personnel Forms Or Help Writing Your Human Resource Policies?

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What Are Human Resource Policies? What Are Personnel Forms? What Are Personnel Policies And Procedures?

Human Resource Policies can generally be defined as guidelines from your organization to which you would like your employees to adhere. Human Resource Procedures can generally be defined as the methods for doing or handling specific activities.

Why Have HR Policies And Procedures?

Human Resource policies and procedures help your employees and contractors understand exactly how you want things done. While things like not harassing co-workers seems intuitive, your organization's preference for handling returns, for instance, is not.

In these examples, your anti-harassment policy might not only state not to do it, but include procedures for reporting if you see someone actually doing it. Re handling returns, some items might be fully refundable, others not. Either way, a policy or a form helps create consistency while often maximizing productivity or profitability.

Specifically, HR Policies and Procedures help you to:

• Prevent legal problems
  
• Avoid mistakes that can lead to liability
  
• Streamline procedures
  
• Standardize practices
  
• Save time!

What Should I Keep In A Personnel File?

You should keep a personnel file for each employee. This file should include:

• The job description for the position
• The job application
• Resume (if provided)
• Your offer of employment
• IRS Form W-4
• Receipt or signed acknowledgment of employee handbook
• Employee benefit selections
• Beneficiaries / next of kin
• Emergency contacts
• All performance evaluations
• Records of attendance
• Records of completion of training programs
• Awards or citations for excellent performance
• Warnings and/or other disciplinary actions
• Complaints from customers and/or coworkers
• Anything relating to the employee's termination (reasons why the worker left / was fired, unemployment documents, insurance continuation forms, other HR forms, etc.)

Which Forms Do I Need For A New Hire?

• Job Application
• Form W-4
• Form I-9
• Withholding

Do Medical, I-9, Or Other Forms Need To Be Kept Separate From Personnel Files?

Medical and I-9 forms should be kept separately from personnel files. For instance, according to the U.S. Citizenship and Immigration Services (USCIS) retention requirements: "I-9 forms should be retained for three years after the date of hire, or one year after the date employment ends, whichever is later".

Find Training For Your HR Forms, Policies, And Procedures

All of the HR forms, policies and procedures products offered through HRTrainingCenter contain HR forms, checklists, letters, memos, and documents - and almost everything is completely customizable! Simply click through for specifics on any of our Recommended Courses, or use the search box below.